Exam Name: PRINCE2 Practitioner Exam
Certification Provider: PRINCE2
Corresponding Certification: PRINCE2 Certification
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Topics of PRINCE2-Practitioner Certified Exam
Analyze the application of PRINCE2 principles in context
the recommended roles and responsibilities
the recommended roles and responsibilities
risk management approach, risk register
the recommended approach to planning, including the recommended approach to defining and analyzing the products
product description, project product description, quality management approach, quality register
how the themes may be applied
checkpoint report, daily log, end project report, end-stage report,
quality planning, quality control, quality assurance
tolerances and raising exceptions
Apply the PRINCE2 requirements for the quality theme, demonstrating an understanding of:
project plan, stage plan, exception plan, the team plan
Apply the PRINCE2 requirements for the organization theme, demonstrating an understanding of:
outputs, outcomes, benefits, and dis-benefits
Apply the PRINCE2 requirements for the business case theme, demonstrating an understanding of:
Apply the PRINCE2 requirements for applying the plans theme, demonstrating an understanding of:
the recommended associated actions
recommended roles and responsibilities
recommended roles and responsibilities
recommended roles and responsibilities
recommended roles and responsibilities
recommended roles and responsibilities
Apply the PRINCE2 requirements for applying the risk theme, demonstrating an understanding of:
the recommended project management team structure
Carry out the initiating a project process activity, demonstrating an understanding of:
Apply the PRINCE2 requirements for controlling progress, demonstrating an understanding of:
benefits management approach & business case
communication management approach
the recommended risk management procedure
exception report, highlight report, lessons log, work package
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PRINCE2 PRINCE2Practitioner Exam Syllabus Topics:
| Section | Objectives |
|---|---|
| Topic 1: PRINCE2 Principles | |
| Topic 2: PRINCE2 Themes | - Plans - Change - Organization - Risk - Quality - Progress - Business Case |
| Topic 3: PRINCE2 Processes | - Controlling a Stage - Initiating a Project - Managing Product Delivery - Starting Up a Project - Managing Stage Boundaries - Closing a Project - Directing a Project |
PRINCE2 Practitioner Sample Questions:
Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
Correct Answer:
Explanation:
Scenario
Additional Information
Further information on some resources who could be involved in the project:
Outcome Account Manager: He represents Outcome which is a recruitment agency that provides specialist outsourcing resources. Outcome provided the consultants who carried out the feasibility study and the same consultants will be providing support and guidance to the Information Technology and Facilities teams during the project.
Director of Finance Division: She was transferred from the Information Technology Division 12 months ago.
She is responsible for ensuring a cost-conscious approach is adopted in all operational and project activities across the Ministry of Food Hygiene.
Hardware Manager: Reports to the Director of Information Technology. He provides computer hardware to all business functions but has little awareness of the needs of his colleagues working in software.
Payroll Manager: Reports to the Director of Finance. He is a very experienced and efficient qualified accountant who has much of the responsibility of running the Finance Division on behalf of the Director of Finance. He has been involved in drafting the Ministry's business strategy and assisting in a full business risk assessment. He also drafted the corporate Business Case standards.
Which 2 alternative actions apply to the proposed Executive for this project?
- A. Replace with 'Director of Finance Division' because she can ensure a cost-conscious approach to the project that gives value for money.
- B. Add 'Director of Finance' because she understands the operation of the Information Technology Division and the Facilities Division.
- C. Retain because he accepts that outsourcing is the best solution.
- D. Replace with 'Payroll Manager' because he is a very experienced and efficient qualified accountant.
- E. Retain because he has the right level of authority to be able to control the strategic nature of the Outsourcing project.
Correct Answer: A,E 🗳️
Scenario
A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers' performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered:
# Do nothing.
# Re-engineer selected business functions.
# Outsource selected business functions.
The feasibility study concluded that there was a case for outsourcing the MFH Information Technology Division and the Facilities Division (maintenance of buildings and grounds). The recommendations were:
# One service provider should be contracted to provide the services currently provided by the Information Technology Division and the Facilities Division.
# A 10-year service contract should be agreed with the selected service provider.
The feasibility study developed high-level designs of the current organization, processes, systems and operating models, plus an outline Business Case for the required project. The external consultants also made the following recommendations for the management of the project:
# Use PRINCE2.
# Set up the project with 4 management stages:
Stage 1. Standard PRINCE2 initiation activities.
Stage 2. Create detailed designs (future organization, processes, systems and operating models) and the service level agreement between MFH and the future service provider.
Stage 3. Request and evaluate proposals, select service provider and agree contract.
Stage 4. Transfer equipment and staff, transfer responsibility for service provision and run trial period.
Initial estimates indicated that the project would cost £2.5m and take two years to complete.
MFH senior management agreed that there was a case for outsourcing, and accepted the recommendations as a basis for the project. There is an expected saving of £20m over 10 years.
The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage.
Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive. A PRINCE2-experienced Project Manager has been appointed from within MFH. Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.
Which 2 statements should be recorded under the Expected benefits heading?
- A. The total expected savings over 10 years, at current prices, is £20m.
- B. The 10-year outsourcing contract will enable MFH to stabilize costs at agreed levels.
- C. The 10-year outsourcing contract, at current prices, will be worth £80m.
- D. Outsourcing would allow MFH to take advantage of the best services the outsourcing industry has to offer.
- E. The confirmed cost of the Outsourcing project is £2.5m, but with considerable savings over 10 years.
Correct Answer: A,B 🗳️
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If the Project Board are too busy to authorize all change requests themselves, they can appoint?
- A. A Change Committee
- B. A Change Board
- C. A Change Authority
- D. A Change Budget
Correct Answer: A 🗳️
In the PRINCE2 Quality review technique, who would most likely carry out the role of administrator:
- A. Project manager
- B. Project support
- C. Team Manager
- D. Project Assurance
Correct Answer: B 🗳️
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